Searching Montgomery County Civil Dockets
Montgomery County offers a free case-information portal. It covers both Circuit Court and General Sessions records. Type a party name or a case reference, never both, and pick Civil. Case Year means the year the case was first filed. Case Number means just the final numeric segment after the last hyphen. Common names can flood you with results. Add the filing year and court type when you know them. The portal caps results at 2,500 rows. It offers no filters for judge, lawyer, status, filing-date range, or disposition. Its visible result filter only narrows rows already returned. Online civil coverage runs from May 1, 2006 forward. Older civil files, and records outside the covered courts, may need help from the clerk.
- Select Civil and the likely court type.
- Search a full party name with Match all search terms.
- Add the original filing year to narrow the list.
- For a case number, enter its digits after the last hyphen.
- Open the matching entry, then request any missing order or certified copy from its custodian.
Montgomery Civil Docket Court Routes
The county docket index lists Circuit Civil and General Sessions Civil as separate categories. General Sessions is a limited-jurisdiction route. It has its own forms and current cost sheet. Circuit Civil follows a different filing schedule and reaches broader trial-court matters. Know which court you are in before picking a form or trusting a fee.
| Route | Custodian and starting point |
|---|---|
| Circuit Civil | Montgomery County Circuit Court Clerk and the county portal |
| General Sessions Civil | Circuit Court Clerk, acting as General Sessions clerk |
| Chancery or probate | Montgomery County Clerk and Master |
| Federal civil case | Middle District of Tennessee through PACER |
Filing in the wrong court can change your cost, service, and timing. Staff can tell you which office holds an existing file. They cannot pick your claims or give legal advice.
Inside a Montgomery County Civil Docket
A Circuit Civil setting sheet PDF is arranged by judge and date. Each line carries the case number, caption, case category, party and lawyer roles, hearing date and time, hearing type, notes, filed-by details, and a Set by Clerk marker. Sample categories include child support, damages or torts, divorce with minor children, and miscellaneous general civil.
| Case Number | A local identifier such as 63CC1-YYYY-CV-NNN. |
|---|---|
| Caption | The case style that identifies the opposing sides. |
| Case Type | The clerk's broad category for the civil matter. |
| Hearing Type | A motion, docket call, or other scheduled event. |
| Notes | Setting details that may help explain the listed event. |
| Set by Clerk | The source of the setting, not a ruling on the motion. |
That PDF does not promise every pleading, exhibit, service return, judgment, or signed order is downloadable. A docket note is not the order itself. Pull the filed document whenever its legal effect matters.
Montgomery Civil Docket Number Search
The sample number 63CC1-YYYY-CV-NNN encodes the local Circuit Civil context, filing year, civil case type, and sequence. The portal asks for only the last numeric portion in the Case Number field. Filing year then works as its own filter.
Quick search fix: If a complete formatted number fails, use the final digits, add the filing year, select Civil, and try the correct court type.
Handy as it is, this local pattern will not fit every historic record. An old number may follow another format entirely. Cases predating online coverage may need a clerk-assisted search.
Civil Case Types on the Docket
Montgomery County civil records live in more than one court. The Circuit Civil sample and county forms support several common groups. Chancery adds its own equity, probate, and property matters under the Clerk and Master.
- Damages and tort claims
- Contract and debt disputes
- Divorce, parenting, and child-support matters
- Real estate and partition cases
- Probate, trusts, estates, conservatorships, and guardianships
- Adoption, administrative appeal, and workers' compensation matters
Overlapping categories make routing matter. One office's divorce or support form does not mean every related case belongs there. Check the court shown on an existing case, or ask the proper clerk before you file.
Montgomery Civil Docket Chancery Split
Chancery and probate records belong to the Montgomery County Clerk and Master. They are not held by the Circuit Court Clerk. The county lists Chancery work as contract and debt, real estate, workers' compensation, probate, conservatorship and guardianship, adoption, partition, and divorce. The FY2025 state report groups Montgomery filings into probate and trust, administrative appeal, damages and torts, and parenting or support categories. To chase a missing Chancery or probate matter, contact the Clerk and Master at 2 Millennium Plaza, Suite 101, Clarksville, TN 37040. Call 931-648-5703 or email ClerkandMasterInfo@montgomerytn.gov. Mail and in-person requests go to Suite 101. A fax line, 931-648-5759, is listed. Confirm first that your filing or records task can travel by fax.
Civil Docket Settings and Hearings
The county docket index splits Circuit Civil and General Sessions Civil into folders of dated PDFs. There is no calendar grid and no name-search box. A Circuit Civil file lists hearing date and time, case style, category, motion type, notes, and setting source. Remember that a motion, motion to compel, motion to withdraw, or docket call marks a scheduled event, not the outcome of that event. Continuances need court approval under local practice. Dates can shift after a PDF posts. So check the case entry and call the clerk when travel, attendance, or a filing deadline rides on the setting. Treat the daily PDF as a published schedule only. The signed order and the complete case file control the legal result.
Montgomery Civil Docket Fees
There is no single price for filing a civil case in Montgomery County. The 2026 Circuit Civil schedule splits filings into categories. Listed examples run from $179.50 to $379.50. Adoption, divorce, guardianship or conservatorship, mental-health matters, and civil expungement each carry their own amounts. General Sessions Civil works from a sheet effective January 1, 2026. It sets an ordinary civil case at $148.50. Warrant, protection-order, postjudgment, subpoena, and service items carry separate prices.
| Item | Published example |
|---|---|
| Plain copy | $0.50 per page |
| Certification and seal | $5 |
| Mailing | Actual cost |
| Service | Separate charge where required |
Fees shift over time and hinge on what you file. Before paying anything, confirm amounts with the current county fee schedule and the forms for the right court. Also know that an uncertified inspection, a plain copy, a certified copy, a filing fee, and sheriff service are five different costs, not one bill.
Civil Docket Access Rules
Civil court records in Tennessee are presumed open under Rule 1A. Closing one takes more than a preference. The rule demands a serious and substantial interest that outweighs public access, plus a finding that nothing less restrictive would protect it. Tennessee Rule 34 likewise backs public access to court records while carving out sealed, confidential, protected, draft, and deliberative categories that stay outside ordinary public view.
Civil openness: Tennessee Rule 1A sets the civil sealing standard.
General access: Tennessee Rule 34 defines access and excluded record categories.
Read docket entries with care. A filed complaint records allegations, not proven facts. A setting note is not a judgment. Family, adoption, juvenile-linked, and protected personal material may face added limits on top of that. If a clerk withholds a record, ask which rule and lawful procedure govern the hold. Do not chase private data through some other channel.
Montgomery Civil Docket Record Requests
The Circuit Court Clerk keeps the records for both Circuit and General Sessions. The office sits at 2 Millennium Plaza, Suite 115, Clarksville, TN 37040. It is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Reach the clerk at 931-648-5700. You can also email cccmont@mcgtn.net, mail your request, or inspect records in person. A fax line at 931-648-5729 is published. Confirm that fax suits your particular request or filing first.
Give the clerk the case number. Include the court, the document, the approximate date, your preferred format, and whether you need certification. Skip the Social Security number and any other needless private data. The county offers no court-specific tracking form and promises no response time. Records held by the AOC follow a separate state route. Inspection requests go in person, by mail, phone, or email, while copy requests must be written. That route does not replace the Montgomery County clerk for a local trial file.
Electronic filing runs through the county's Circuit Civil rules and Tybera eFlex/TnCIS. E-filing is not a public record search. A receipt proves a transaction only. Clerk acceptance and docket entry are separate later steps.